Illustrative Example

Note: This is a hypothetical scenario illustrating how a small college might approach accessibility compliance. Numbers and outcomes are projected estimates, not actual results.

How a Small College Could Achieve Full Accessibility on a Tight Budget

A 2,000-student, 150-course scenario: How affordable tools can make compliance achievable for $999/month.

2,000

Students

95%

Cost savings vs YuJa

9/10

Faculty satisfaction

The Challenge: Enterprise Tools Out of Reach

Riverside College is a small liberal arts institution with a strong commitment to accessibility. When the April 2026 WCAG 2.1 deadline was announced, they faced a difficult reality:

Budget Reality

Annual IT budget: $150K
YuJa Panorama quote: $30K/year
Blackboard Ally: "Part of Anthology suite" (unaffordable)
20% of entire IT budget for one tool

Resource Constraints

1 IT staff member (part-time accessibility)
150 courses to remediate
1,200+ PDF syllabi/readings
800 PowerPoint presentations
300 video lectures

Small colleges often face a difficult choice: enterprise accessibility tools that consume 15-25% of IT budgets, or manual remediation that requires staff they don't have.

— Common challenge for small institutions

Why They Chose Aelira

Affordable - $999/mo (96% cheaper than YuJa)
Fixes, not just scans - AI-generated remediation
Easy to use - Single IT staff can manage

No contracts - Cancel anytime (vs multi-year YuJa)
All features included - No per-user or per-file charges
30-day free trial - Tested before committing

Implementation: One Person, 7 Months

Unlike large universities with dedicated accessibility teams, Riverside had one IT staff member (Sarah) working on accessibility part-time (20 hours/week). Her workflow:

Weekly Workflow (5 courses/week)

Monday: Export 5 courses from Canvas (PDFs, PPT, videos)

Tuesday: Run Aelira CLI batch processing (automated, 2 hours)

Wednesday: Review AI-generated fixes (spot-check 10% of files, 3 hours)

Thursday: Manual edge cases (complex tables, unusual formatting, 4 hours)

Friday: Re-upload accessible versions to Canvas (1 hour)

Total: 10 hours/week per person = 5 courses/week completed

30 weeks

Total timeline

150

Courses completed

97/100

Avg compliance score

Content Breakdown

PDFs (syllabi, readings)

OCR + structure tagging + alt text

1,200

PowerPoint presentations

Contrast fixes + alt text + descriptions

800

Video lectures (captions)

Auto-caption cleanup + technical terms

300

Images (course materials)

AI-generated alt text descriptions

2,500+

Results: High ROI on Small Budget

100%

Compliance achieved

January 2026 (3 months early)

$23K

First-year cost

vs $30K for YuJa (scanning only)

9/10

Faculty satisfaction

"Painless" implementation

3-Year Cost Comparison

YuJa Panorama

Year 1: $30,000
Year 2: $30,000
Year 3: $30,000
Total: $90,000
Scanning only (no remediation)

Manual (1 FTE)

Year 1: $100,500
Year 2: $100,500
Year 3: $100,500
Total: $301,500
Slow, doesn't scale

Aelira

Year 1: $11,988
Year 2: $11,988
Year 3: $11,988
Total: $35,964
Full remediation included

Savings: $54K vs YuJa · $266K vs Manual

Unexpected Benefits

Blind students reported better learning outcomes
International students appreciated captions
Faculty found accessible PDFs easier to edit
SEO improved (accessible content = better rankings)

Faculty Feedback

"I didn't have to change my workflow at all. IT handled everything."

— English Professor

"My blind student said she could finally access course readings independently."

— History Professor

"Aelira was 96% cheaper than YuJa and actually fixed files instead of just scanning. Best ROI decision we've made."

Sarah Mitchell

Director of Information Technology

The Challenge: Enterprise Tools Out of Reach

Riverside College is a small liberal arts institution with a strong commitment to accessibility. When the April 2026 WCAG 2.1 deadline was announced, they faced a difficult reality:

Budget Reality

Annual IT budget: $150K
YuJa Panorama quote: $30K/year
Blackboard Ally: "Part of Anthology suite" (unaffordable)
20% of entire IT budget for one tool

Resource Constraints

1 IT staff member (part-time accessibility)
150 courses to remediate
1,200+ PDF syllabi/readings
800 PowerPoint presentations
300 video lectures

Small colleges often face a difficult choice: enterprise accessibility tools that consume 15-25% of IT budgets, or manual remediation that requires staff they don't have.

— Common challenge for small institutions

Why They Chose Aelira

Affordable - $999/mo (96% cheaper than YuJa)
Fixes, not just scans - AI-generated remediation
Easy to use - Single IT staff can manage

No contracts - Cancel anytime (vs multi-year YuJa)
All features included - No per-user or per-file charges
30-day free trial - Tested before committing

Implementation: One Person, 7 Months

Unlike large universities with dedicated accessibility teams, Riverside had one IT staff member (Sarah) working on accessibility part-time (20 hours/week). Her workflow:

Weekly Workflow (5 courses/week)

Monday: Export 5 courses from Canvas (PDFs, PPT, videos)

Tuesday: Run Aelira CLI batch processing (automated, 2 hours)

Wednesday: Review AI-generated fixes (spot-check 10% of files, 3 hours)

Thursday: Manual edge cases (complex tables, unusual formatting, 4 hours)

Friday: Re-upload accessible versions to Canvas (1 hour)

Total: 10 hours/week per person = 5 courses/week completed

30 weeks

Total timeline

150

Courses completed

97/100

Avg compliance score

Content Breakdown

PDFs (syllabi, readings)

OCR + structure tagging + alt text

1,200

PowerPoint presentations

Contrast fixes + alt text + descriptions

800

Video lectures (captions)

Auto-caption cleanup + technical terms

300

Images (course materials)

AI-generated alt text descriptions

2,500+

Results: High ROI on Small Budget

100%

Compliance achieved

January 2026 (3 months early)

$23K

First-year cost

vs $30K for YuJa (scanning only)

9/10

Faculty satisfaction

"Painless" implementation

3-Year Cost Comparison

YuJa Panorama

Year 1: $30,000
Year 2: $30,000
Year 3: $30,000
Total: $90,000
Scanning only (no remediation)

Manual (1 FTE)

Year 1: $100,500
Year 2: $100,500
Year 3: $100,500
Total: $301,500
Slow, doesn't scale

Aelira

Year 1: $11,988
Year 2: $11,988
Year 3: $11,988
Total: $35,964
Full remediation included

Savings: $54K vs YuJa · $266K vs Manual

Unexpected Benefits

Blind students reported better learning outcomes
International students appreciated captions
Faculty found accessible PDFs easier to edit
SEO improved (accessible content = better rankings)

Faculty Feedback

"I didn't have to change my workflow at all. IT handled everything."

— English Professor

"My blind student said she could finally access course readings independently."

— History Professor

How a Small College Could Achieve Full Accessibility on a Tight Budget

The Challenge: Enterprise Tools Out of Reach

Budget Reality

Resource Constraints

Why They Chose Aelira

Implementation: One Person, 7 Months

Weekly Workflow (5 courses/week)

Content Breakdown

Results: High ROI on Small Budget

3-Year Cost Comparison

YuJa Panorama

Manual (1 FTE)

Aelira

Unexpected Benefits

Faculty Feedback

Affordable Accessibility for Small Colleges

How a Small College Could Achieve Full Accessibility on a Tight Budget

The Challenge: Enterprise Tools Out of Reach

Budget Reality

Resource Constraints

Why They Chose Aelira

Implementation: One Person, 7 Months

Weekly Workflow (5 courses/week)

Content Breakdown

Results: High ROI on Small Budget

3-Year Cost Comparison

YuJa Panorama

Manual (1 FTE)

Aelira

Unexpected Benefits

Faculty Feedback

Affordable Accessibility for Small Colleges